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by CSO staff

Sample cell phone use while driving policy

Jan 11, 20162 mins
IT LeadershipMobile SecuritySecurity

High-angle shot of hands using a mobile phone with a desktop keyboard in the background.
Credit: PeopleImages / Getty Images

This sample cell phone usage policy pertains to employees who are on the road. The company, a large association that supports independent fuel distributors, has many employees who travel frequently for business.

You are free to use or adapt this sample policy, which was contributed by the security community, for use in your own organization (but not for re-publication or for-profit use).

Cell Phone Use While Driving Policy

[Company] recognizes that our employees are our most valuable asset, and the most important contributors to our continued growth and success. We are firmly committed to the safety of our employees, will do everything possible to prevent workplace accidents and are committed to providing a safe working environment for all employees.

To further this goal, [Company] has developed a Cell Phone Use Policy effective [Effective date].


Driver inattention is a factor in a majority of motor vehicle accidents. We are not only concerned about your welfare as a [Company] employee, but also the welfare of others who could be put in harms way by inattentive driving.

Mobile phone use while driving is a common, often harmful, distraction. Many countries and localities have prohibited mobile phone use while driving. Researchers at the University of Toronto found the risk of having a traffic accident while using a cell phone to be the same as driving drunk. For these reasons, drivers may not use hand held devices to place work-related calls or while operating a vehicle while on company business.

As a driver, your first responsibility is to pay attention to the road. When driving on business, or driving while conducting business on behalf of the company in any other manner, the following applies:


  • Allow voicemail to handle your calls and return them when safe.
  • If you need to place or receive a call, pull off the road to a safe location and stop the vehicle before using your phone.
  • Ask a passenger to make or take the call.
  • Inform regular callers of the best time to reach you based upon your driving schedule.
  • The only exception to this policy is for calls placed to 9-1-1.
  • If placing or accepting an emergency call, keep the call short and use hands-free options, if available.
  • When receiving an emergency call, ask the caller to hold briefly until you can safely pull your vehicle off the road.

Get more sample security policies from CSO.