Sample personnel file access policy

Personnel files

This policy clarifies the use and access of an employee personnel file at a large private university with approximately 10,000 students and 4,000 employees (a combination of faculty and staff).

You are free to use or adapt this sample policy, which was contributed by the security community, for use in your own organization (but not for re-publication or for-profit use).

Want to provide a policy or checklist? Contributions are welcome, as is expert commentary. Send your thoughts to Amy Bennett (


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