In Depth

Offsite Meeting Security: Test Your Convergence IQ

Executives are gathering at a sensitive offsite meeting. Can you spot 12 riskssome physical, some digital? Turn the page to check your answers.

By Sarah D. Scalet

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Bonus points: Bring your own wireless microphones in case the conference center doesn't have them.Risk 11The audio-visual technician who is running the projection equipment has stored all of the presentations on her laptop.

Fix: Make sure the audio-visual company has signed a confidentiality agreement. At the end of the day, erase all the presentations from the technician's laptop. This should be done using a small program that the security staff has on a diskette, which will wipe and rewrite the information on the hard drive.

Bonus points: If the room has windows, make sure projection equipment faces away from them so that no one outside can see what's on the screen.Risk 12An uninvited guest has wandered into the room.

Fix: A security officer should be stationed outside of the room at all times, checking those who enter against a list of those who are invited.

Bonus points: Include photographs of the participants on this list.

Other stories by Sarah D. Scalet

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