In Brief

British Telecom's Termination Checklist

British Telecom uses this checklist to guide managers through each and every termination at the 20,000-employee company.

By CSO Contributor

September 01, 2003 — CSO —


BT's Line Manager Exit Pack & ChecklistManager's Initials or N/A
1. Equipment, Software & non-consumable items Any items purchased for work purposes It is the Line Manager's responsibility to ensure that all equipment, software and non-consumable items previously purchased for work purposes are returned prior to leaving.  
  Combination locks/Code locks Change combinations on all locks to which individual had access  
2. Keys Building & Gate Keys Managers need to ensure that all keys are returned to BT Security at: ______
Any queries, please contact the Security Helpline on: _______ 		 
3. Protective Clothing   Managers should follow local arrangements for return  
4. Image Clothing   Managers should follow local arrangements for return  
5. Imprests Cash float Managers should follow local arrangements for return  
  Corporate Cards BT Corporate cards must be retrieved from employees leaving the company, cut in half and sent to: ______  
6. Communications Car Phones/ Mobile Phones (including Car Kits) Use the cease form ____ via ______
Guidance notes can be found via ______ 		 
  Pagers Use the cease form ____ via : ______
Guidance notes can be found via: ______ 		 
  BT Chargecards BT Chargecards will need to be cancelled. This can be arranged via: ______ - using form ____. Once this form is completed it should be returned to the fax number on the form. If you have any queries please contact the Chargecard unit on ______  
  Telephones/
Answering Machines/
Fax Machines 		Managers should follow local arrangements for return. However, BT has a policy for the disposal of recovered redundant equipment. Details of equipment to be recovered should be entered on the order. Removal and/or unauthorised use of any BT equipment for personal use is not allowed and will be considered under the discipline procedure.  
  Personal computers, including:
Terminals/
Modems/
Software and Printers 		Computing Assets are tagged to an individual, when leaving the company the individual must re-allocate the assets via e-Organisation. Line Managers must ensure the appropriate action has been taken for these assets by accessing the site via e-Gatekeeper. Note: It is the responsibility of the line manager to ensure that all sensitive data (in confidence and above documents) are deleted from the PC if it is to be transferred to an individual who should not have access to this information.  
  Remote Access - UK Connect Individuals will need to return their SecureID cards to their Line Manager.  
  Security Passwords systems and intranet access The 'Left BT' process is accessed via e-Gatekeeper at:_____. Line Manager notification via this channel will automatically trigger deletion of ALL registered systems access.
REMEMBER: when you request a deletion the person will lose ALL access to systems and buildings. For further information outlining Line Manager responsibilities, please access: ______ 		 
  Ownership of system/ network/ application/ website Line Managers must ensure that transfer to new owner is completed and that the appropriate System Administrator removes access authority via:______. All access to systems must be rescinded before an individuals last day of service.  
7. Pass cards ID cards for BT Buildings Managers must ensure that all BT swipe and proximity cards, as well as ID cards, must be returned to BT Security at: ______ Any queries, please contact the BT Security Helpline on: ______  
  System access tokens Managers should follow local arrangements for return or contact Security Control Centre on ______  

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